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BuildHub Forum Management Group Constitution

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CONSTITUTION FOR THE MANAGEMENT OF THE BUILDHUB FORUM AS AN ASSOCIATION OF MEMBERS

 

ADOPTED ON: 13th March 2017
1. Name
The name of the Association shall be: FORUM MANAGEMENT GROUP,
2. Aims
The aims of the Association shall be to: operate and manage the BUILDHUB FORUM as an online discussion forum on topics related to building, renovation and self-build, together with the facility for members to host blogs, and to provide a knowledge base that can be easily accessed by members.
3. Powers
In order to achieve its aims the Association may:
a) Raise money
b) Open bank accounts
c) Do anything that is lawful which will help it to fulfil its aims
4. Membership
a) Membership of the Association is open to any qualifying member of the BUILDHUB FORUM.
b) BUILDHUB FORUM members are eligible for membership of the Association subject to them having been either of the following: 
    i) a member of the FORUM FOUNDATION GROUP, 
    ii) an active BUILDHUB FORUM member for a period of at least 6 months, and have a     contribution total of at least 100 posts.
c) Eligible members may apply for membership of the Association at any time.  Membership of the Association will thereafter be confirmed by a simple majority vote of voting members of a general vote of association members. 
d) Every individual registered member of the FORUM MANAGEMENT GROUP shall have one vote at General Meetings, which may be held online as a part of the FORUM MANAGEMENT GROUP normal activity.
e) The membership of any Association member may be terminated for good reason by a vote of two-thirds majority of the voting members of a general vote of association members.  Any such Association member should be notified prior to any vote and have the reasonable right to canvas voting members before said vote.  
5. Management 
a) The Association shall be administered by a Management Committee of Officers and not more than five other members elected from the Association's membership at the Group’s Annual General Meeting. 
b) The Officers of the Management Committee shall be: the Chairperson, the Technical Officer and the Treasurer. 
c) The Management Committee shall meet as required online, but no less than four times a year. 
d) The Chairperson shall Chair all meetings. In his absence, a temporary chair will be elected from those present. 
d) The quorum for Management Committee meetings shall be 3 members.
e) Voting at Management Committee meetings shall be by using an online vote.   If there is a tied vote then the Chairperson shall have a casting vote.
f) Committee members may be removed for good and proper reason, subject to a two-thirds majority of the voting members of a general vote of association members.  Any committee member proposed for removal should be notified prior to any vote and have the reasonable right to canvas the voting members before said vote. 
g) The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.
6. Duties of the Officers
 a) The duties of the Chairperson are to:
    i) chair online meetings of the Committee and the Association
    ii) act as spokesperson for the Group when necessary
    iii) be the publisher, as defined for the purposes of an on line publication
    iv) prepare the agenda for meetings of the Management Committee and the Association as     required.
    v) ensure that the electronic record of online meetings are retained as required
b) The duties of the Technical Officer are to:
    i) manage the forum software, hosting and such configuration as may be required to provide     the functionality needed to ensure the smooth running of the forum
    ii) to manage such changes to the forum software as may be required so as to provide the     functionality that has been agreed at any meeting of the Management Committee.
c) The duties of the Treasurer are to:
    i) supervise the financial affairs of the Association
    ii) keep proper accounts that show all monies collected and paid out by the Association
7. Finance
a) Any money obtained by the Association shall be used only for the Association.
b) Any bank accounts or electronic accounts opened for the Association shall be in the name of the Association, or if that proves impractical, in the name of the current Treasurer.
c) Any cheques issued shall be signed by the Treasurer and one other nominated official.
d) Approved electronic payments may be made as agreed by the Management Committee
8. Annual General Meeting
a) The Association shall hold an on line Annual General Meeting (A.G.M.) in the month of March.
b) All members shall be given at least fourteen days’ notice of the A.G.M. and shall be entitled to attend online and vote. The quorum for an A.G.M. shall be 8 members. 
c) votes will be decided by simply majority. If there is a tie, the chairman will have a casting vote.
d) The business of the A.G.M. shall include:
    i) receiving a report from the Chairperson on the Association`s activities over the year
    ii) receiving a report from the Treasurer on the finances of the Group
    iii) electing the Management Committee and
    iv) considering any other matter as may be decided.
9. Special General Meeting
a) A Special General Meeting may be called by the Management Committee or by any 8 members to discuss an urgent matter. The Chairperson (or other duly nominated person) shall give all members fourteen days’ notice of any Special General Meeting together with notice of the business to be discussed.
 b) All members shall be entitled to attend on line and vote.
c) Votes will be decided by simply majority. If there is a tie, the chairman will have a casting vote.
10. Alterations to the Constitution
Any changes to this Constitution must be agreed by at least two-thirds of those members present online and voting at any General Meeting.
11. Dissolution
The association may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Group with similar aims.
This constitution was adopted at an on line general meeting of the Forum Foundation Group on 13th March 2017
Signed by:
Chairperson : @PeterW (Peter Whitlam)
Technical Officer : @TerryE (Terry Ellison)
Treasurer : @Nickfromwales (Nick Hooper) 

 

FMG Constitution.pdf

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