Who's got a CDM 'Health & Safety' file?

[readiescards]

Anyone maintaining a CDM Health & Safety file on their site?

And if so what's in it?

Seems weird putting system/plant instructions in a H&S file

Thanks

[ToughButterCup]

Hi, I maintain an, as yet, incomplete file. It's a work in progress. It isn't perfect and probably won't be.

My status as Admin on this site should not be confused with expertise. I am not an H+S expert.

 

First, the file  doesn't have to be printed. I maintain a Box account (others providers are just as good) because I expect the vast majority of people with whom I work to and who need documentation to be connected - through our WiFi if needed . It works across the whole site, and as luck would have it 4G is occasionally available in line of site. (Why occasionally only?). Putting it all online saves my sanity. And where we need to print, we do.

 

This answer is not definitive: please treat it with 'respectful disbelief' and cross-check my answer with others and refer to other H+S guidance available online.

The most useful direct answer to your question is to reproduce the Index to the file I maintain.

INDEX

Sections 1         to  6 - General & Hazard Information

Section 7            - Fire & Emergency Information & Records

Section 8          - Operating & Maintenance Information (Electrical)

Section 9           - Operating & Maintenance Information (Mechanical)

Section 10         - Operating & Maintenance Information (Heating, H & C Services,

                                            Ventilation, & Air Conditioning)

Section 11         - As Built/As Found Drawings    

1	General Information
	1.1	Site Location
	1.2	Summary of Works carried out
	1.3	Description of intended use of the facility
	1.4	Existing H&S Files / Building information for structures, services, etc which tie into or affect this building
2	Hazard & Risk Information
	2.1	Emergency Shut Down & Isolation Procedures
	2.2	Residual design risks & controls
	2.3	Safety data sheets
	2.4	Building hazards & surveys
	2.5	Permit to Work Requirements
	2.6	Critical Structural Information affecting future works or demolition
3	Key Personnel
	3.1	Building and Maintenance Managers
	3.2	Design Team
	3.3	Contractors & Principal Suppliers
4	Commissioning, Test & Inspection Certificates
	4.1	Project Completion & Handover Certificate
	4.2	Building Commissioning Certificate
	4.3	Electrical Services
	4.4	Gas Services
	4.5	Water Services
	4.6	Fire
	4.7	Mechanical
	4.8	Building Control & Planning Permission
5	Services & Utilities
	5.1	Electric
	5.2	Gas
	5.3	Water
	5.4	Waste
	5.5	Communications & I.T
6	Construction Information
	6.1	Design Criteria
	6.2	Construction Methods
	6.3	Schedules
7	Fire & Emergency Information & Records
	7.1	Emergency shut-down procedures
	7.2	Emergency call Systems
	7.3	Register of fire/emergency plant & equipment
	7.4	Operating & maintenance manuals & instructions (Fire/Emergency)
	7.5	Maintenance schedules (Fire/Emergency)
	7.6	Equipment Warranty Contact Details
	7.7	Test Certificates (Fire/Emergency)
	7.8	As Fitted Drawings (Fire/Emergency)
8	Operating & Maintenance Information - Electrical
	8.1	Safety Provisions
	8.2	Emergency procedures & isolation procedures
	8.3	Register of electrical plant & equipment
	8.4	Operating & maintenance manuals & instructions (Electrical)
	8.5	Maintenance schedules (Electrical)
	8.6	Equipment Warranty Contact Details
	8.7	Test Certificates (Electrical)
	8.8	As Fitted Drawings (Electrical)

 

Where the content refers to large documents, I merely hyperlink to it, or where that isn't possible I create a subfolder with the same number - for example 2.6 above. A good deal of work and money has gone into reducing the build risk by doing a Topographical Survey, a Soil Investigation and Structural Calculations. Copies of those documents are just 'dumped' into 2.6.

Where I can easily add information to the main  file, I do so.

Hope this helps,

Ian

 

[readiescards]

That is a huge help, though without electric and internet connectivity I might have to stick with paper :-(

[ToughButterCup]

Hmmm.

You don't have to have a fully up to date file on site.... and  since I know that by definition you have access to the Internet  you could simply maintain it in the same way I do.

PM me and I'll give you access to my H+S folder on Box for a short while so you can have a look around if you like....

 

Ian

[Trw144]

There s a free app which helps you produce what you need - it's called CDM Wizard from memory and I used it so at the very least it did nt look like I d ignoreddbthe subject.

Edited November 7, 2016 by Trw144

[ToughButterCup]

1 hour ago, Trw144 said:

[...]  so at the very least it didnt look like Id ignored the subject.

 

.... and from what  I hear, see and what people tell me, that's the most common thing. 

 

But, even when you do pay a good deal of attention to H+S as I think I do, there's precious little that you can do against over-focus, tiredness and a dollop of stupidity. Add an angle grinder and trying to save as much money as you can on the build and you get a damaged thumb. .

 

I feel so bloody embarrassed about it now.

 

 

[PeterW]

2 hours ago, Trw144 said:

There s a free app which helps you produce what you need - it's called CDM Wizard from memory and I used it so at the very least it did nt look like I d ignoreddbthe subject.

 

https://itunes.apple.com/gb/app/cdm-wizard/id974674223?mt=8

 

This one..